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Cash in, cash out: invoice automation that closes the books faster

AP and AR workflows that capture, match, approve, and reconcile without humans copying numbers between systems—exceptions to people, the rest to the machine, evidence to the auditor.

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The problem

Closing the books still runs on keystrokes

  • Manual capture eats the team

    Invoices arrive as PDFs, emails, and EDI feeds. People retype values into the ERP. Errors compound, and month-end becomes a sprint of corrections.

  • Three-way match by spreadsheet

    Matching invoice, PO, and receipt is still a manual reconciliation in many enterprises. Exceptions stack, ageing rises, and discounts get missed.

  • Approval chains stall in inboxes

    Approvers don't see context, escalations get lost, and finance chases signatures instead of closing periods.

  • No defendable audit trail

    When auditors ask who approved what and on which evidence, the answer is half in email, half in the ERP, and rarely complete.

How it works

Invoices captured, matched, and approved—with finance in control

Step 1

Capture & extract

Invoices from email, EDI, portals, and uploads normalized into structured records with confidence scoring and exception routing.

Step 2

Match & validate

Three-way match against POs and receipts; policy checks for VAT, FX, and duplicates; exceptions surfaced with suggested resolution.

Step 3

Approve & post

Approvers see context, mobile-friendly; postings happen in the ERP with full lineage and audit-ready evidence packs.

Flow adapts to your ERP, approval policies, and AP/AR cadence.

Cash in, cash out: invoice automation that closes the books faster

What's included

Everything you needto industrialize the invoice flow

Capture, matching, governance, and audit lineage in one governed layer on Synapse—delivered with finance owning the exception queue.

Multi-channel capture

PDFs, EDI, portals, and email forwarded into a single AP intake with auto-classification.

Three-way match engine

Invoice ↔ PO ↔ receipt with tolerance rules, FX handling, and configurable thresholds.

Exception workbench

Finance sees only what needs them, with the suggested fix already drafted by the system.

Approval workflow

Mobile approvals with context, escalations, and delegation rules that match your policy.

ERP integration

Native connectors to SAP, Oracle, NetSuite, and others; postings with full trace back.

Audit-ready evidence

Every step logged with timestamp, reviewer, document hash, and decision rationale.

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Results

What changes when this runs in production

Results vary by ERP complexity, current digitalization, and exception volume. We scope honestly before we promise precisely.

60–80%

reduction in manual invoice handling time

Orientative—depends on current digitalization level.

3–5 days

faster month-end close on average

Orientative—based on early implementations.

2×

more early-payment discounts captured

Orientative—varies by supplier mix and terms.

How we work

From first call to production—without the usual drag

Assess

Week 1–2

Map current AP/AR flow, ERP version, exception types, and the top 20 vendors driving volume.

Design

Week 3–4

Define matching rules, approval policy, exception routing, and audit evidence requirements.

Build

Week 5–8

Integrate capture, ERP, and approval; pilot on one entity or business unit with real volume.

Scale

Week 9+

Roll out by entity, tune exception handling, expand to AR and intercompany.

Timelines vary by ERP, entity count, and policy complexity.

Get started

Ready to close the books without the keystroke marathon?

No commitment. We start with a scoped session to map your ERP, policy, and volume.

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